Finance Operations Support - Part-time, 20h/week (all genders)

Role brief

JOIN US Working at Code Gaia means working on something very important: the transformation toward a sustainable economy. We are here to ensure that sustainability is not cumbersome or time-consuming for companies. Instead, we want to encourage small and medium-sized enterprises to work together against climate change and social injustice. So our team can grow smoothly, we need reliable and structured support in Finance Operations. In this part-time role, you ensure that our internal finance and office processes run smoothly and create the foundation on which our entire team can build. This includes, for example, preliminary accounting & payroll accounting, management of incoming and outgoing invoices, as well as administration of mail, telephone, and office equipment. WHAT YOU DO You take on preliminary accounting & payroll accounting in close coordination with our Finance & HR Team You review incoming invoices and prepare transfers so nothing falls through the cracks financially You handle dispatch and management of our outgoing invoices via our invoicing tool and keep track of outstanding receivables You are the first point of contact for our customers with questions about outgoing invoices and coordinate with relevant stakeholders You keep our office operations in Munich running - from mail to telephone to office equipment You support the planning and booking of travel & hotels so our team can travel stress-free WHO YOU ARE You have initial experience in preliminary accounting, finance or office management (e.g., through commercial training, an internship, or comparable work) You work in a structured, careful manner and keep track of recurring tasks You communicate clearly, in a friendly manner, and solution-oriented, even when dealing with customers and external stakeholders You are reliable, enjoy working independently, and take responsibility for your area You have German language skills at C2 level You have good English skills, as our internal working language is English You use AI to optimize and ideally automate processes. A Plus: Experience with common accounting or invoicing tools WHAT TO EXPECT Hybrid Work & Freedom We firmly believe that every work environment must be ideal and tailored to the individual. For this reason, our team members work remotely or in our office in Munich – in their own way. Ownership & Impact At Code Gaia, every team member has a voice. We value every opinion and give our team a lot of autonomy – even in a part-time role. Personal & Professional Growth Your development matters to us. With intensive onboarding, feedback conversations, and training, we support your personal and professional development. Flexible Working Hours 20 hours per week, flexibly distributed by arrangement – in a way that fits well into your life. Team Events We place great value on team building and organize various team events throughout the year to maintain a strong team spirit, even remotely. Impact driven & passionate team We are an impact-driven team that lives our company values every day. Code Gaia also offsets its own carbon footprint. Is it a Match? Yes?! Then feel free to send us your CV. We look forward to hearing from you! [Auto-translated from German]